Administrative Assistant

Administrative Assistant (Part-Time, Onsite)

Carrollton, TX | 20 Hours per Week | Growth Opportunity

Join a Growing International Company in the Rail Industry

S&S Train Parts is the U.S. subsidiary of Schliess- und Sicherungssysteme GmbH, a well-established German manufacturer serving rail vehicle manufacturers and railway operators worldwide. As our U.S. business continues to grow, we are looking for a reliable, organized Administrative Assistant to support our daily office operations.

This is a part-time onsite position (20 hours/week) with the potential to grow into a full-time role as the company expands.

What You’ll Do

Office & Administrative Support

• Manage emails, calendars, and office communications
• Maintain organized digital and physical records
• Coordinate office supplies and vendor requests
• Support general administrative activities

Invoicing & Bookkeeping

• Prepare and send customer invoices
• Track payments and maintain financial records
• Assist with basic bookkeeping activities
• Coordinate with external accounting partners

Shipping & Operations Support

• Coordinate shipments with carriers and vendors
• Prepare shipping documentation and labels
• Track deliveries and resolve shipping issues
• Support communication between office and operations teams

What We’re Looking For

Required Qualifications

• 1+ years of administrative, office support, or related experience
• Strong organizational and time management skills
• Proficiency with email, scheduling tools, and spreadsheets
• Strong written and verbal communication skills
• Ability to work independently and maintain confidentiality

Nice to Have

• Experience with invoicing or bookkeeping
• QuickBooks or similar accounting software experience
• Manufacturing, logistics, or shipping experience
• German language skills

Why Join S&S Train Parts?

• Opportunity to grow with a growing U.S. operation
• Potential path to a full-time position
• Diverse responsibilities and meaningful impact
• Small, collaborative team environment
• Stable international company with a strong reputation in the rail industry